Agenda for Monday’s town council meeting for April 20, 2020 – details below
Clerk: Mrs V L Brice Axbridge Town Council
PO Box 1184 Email: Vicky.Brice@axbridge-tc.gov.uk Axbridge Website: www.axbridge-tc.gov.uk BS26 2WJ 15th April 2020
A MEETING OF THE TOWN COUNCIL WILL BE HELD ON MONDAY 20TH APRIL 2020 AT THE TOWN HALL, THE SQUARE, AXBRIDGE AT 7.30PM.
The meeting will be held by video conference – the link to the meeting being
Members of the public are welcome to join the meeting. Please use your full first name and surname and turn on video (unless adversely impacts on internet performance). The meeting will be locked at 7.35pm – after which new joiners will not be permitted. Please note that usual public participation rules apply.
…………………… TOWN CLERK AGENDA
1. Apologies for absence – to receive apologies and approve reasons for apologies, if
appropriate.
2. Minutes of the Council meeting held on 16th March 2020 (available) – to ratify approval as
a correct record
3. Standing Orders – to agree temporary changes (available)
4. Decisions made during the video conferences held on 23rd March, 30th March and 6th
April and those made by email – to ratify (available)
5. Declarations of Interest and to consider any applications for dispensations
6. Public Participation
7. Reports: Police, County Councillor and District Councillor and Axbridge Town Trust
(available)
8. Coronavirus (COVID 19) – to review facilities, services and personnel in light of current situation and government guidance (available) and to consider printing and delivery of further Corona “Let’s help each other” card.
9. Planning
9.1 Minutes of the Committee meeting held on 16th March 2020 – to approve
(available) 9.2 Neighbourhood Plan – to consider approval of the draft Neighbourhood Plan
(available at www.axbridgeneighbourhoodplan.co.uk) and to commence the Regulation 14 consultation process 9.3 Campaign for the Protection of Rural England – to consider membership 9.4 Complaints feedback survey (following the complaints previously raised in relation
to the Houlgate Way application) 9.5 To note forthcoming and decided applications 9.6 To consider/further consider and respond, if appropriate, to Sedgemoor District
Council, if appropriate on the following applications:
Planning application number: 02/20/00007/DT Proposal: Outline application with some matters reserved, for the erection of a self build dwelling. Location: Holly Tree Cottage, Cheddar Road, Axbridge, Somerset, BS26 2DL
Please Click Following Link to View Planning Application: Please click here to view this planning application on Sedgemoor’s Planning Online website
Planning application number: 02/19/00021/DT Proposal: Approval of the details of appearance, landscaping, layout and scale for the erection of 20 No. dwellings. Location: Mendip View, Cheddar Road, Axbridge, Somerset, BS26 2DL
Please Click Following Link to View Planning Application: Please click here to view this planning application on Sedgemoor’s Planning Online website
Planning application number: 21/20/00005/DT Proposal: Change of use of land to site 2no. holiday lodges Location: Southcroft Farm, Bridgwater Road, Cross, Axbridge, BS26 2ED
THE APPLICATION DOCUMENTS ARE AVAILABLE FOR INSPECTION ONLINE at http://www.sedgemoor.gov.uk/planning_online (click proceed and type in application number). CONTACT THE TOWN CLERK FOR ASSISTANCE IN ACCESSING THE PLANS.
10. Administration and Finance
10.1 Accounts – 31st March 2020 – update 10.2 Audit – update on new timescales 10.3 Payments – to consider setting up procedures to enable payments to be made
online and to agree paying in cheques electronically 10.4 Re-direction of post – to further consider 10.5 Annual Report – to consider way forward 10.6 Payment of Additional Hours worked by the Assistant to the Town Clerk – to ratify 10.7 Financial Monthly Report and Payment of Invoices (to follow)
11. Development Advisory Group
11.1 Report of the Development Advisory Group – update
12. Leisure and Recreation (to include Changing Rooms)
12.1 Town Maintenance Contractor Report (available)
13. Highways
13.1 Highways matters – to report any urgent matters
14. Cemeteries, Allotments and Open Spaces Advisory Group
14.1 Foundation bases – update 14.2 Allotment invoices/rent 14.3 Deer Fencing – update and to consider quote/way forward 14.4 Shortlands Gate 14.5 Open Spaces matters – to report any urgent matters
15. Emergency Plan – update
16. Appointment of Mayor and Deputy Mayor 2020/21 – to consider way forward including a proposal that the current Mayor and Deputy Mayor remain in their roles until May 2021, unless they wish to retire/the Council wish to call a meeting earlier to consider new appointments.
17. General Correspondence, Consultations and Diary Dates (available) to include Financial Impact Survey and further items for Oyez briefing
*Items in which members declare a Disclosable Pecuniary Interest will be considered at the end of the meeting.
**In the event that the Council need to exclude the Press and Public – the following resolution should be considered and, if agreed, the meeting suspended and re-opened in confidential session. “that in view of the confidential/special nature of the business about to be transacted which contains contractual/personal information, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”
cc: County and District Councillors, police and press representatives
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